Privacy Policy
Privacy Policy
Effective Date: 2nd July 2026
Privacy Policy
Fusion Xtreme Cheer and Dance ("we", "our", "us") is committed to protecting the privacy and security of the personal information entrusted to us by our members, parents, guardians, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Fusion Xtreme Cheer and Dance provides recreational and competitive cheerleading and dance classes for children and young people in England.
Address:
Unit 3B Sandylands Business Centre
Skipton
BD23 2AA
Email: fusion-xtreme@outlook.com
Information We Collect
We collect personal information directly from parents or legal guardians when they register a child with us or contact us.
The information we collect may include:
• Parent or guardian name
• Child's name
• Child's date of birth
• Email address
• Telephone number
• Postal address
• Emergency contact information
• Relevant medical information, allergies, injuries or health conditions required to ensure a child's safety during classes and events
We only collect information that is necessary to provide our services safely and effectively.
Children's Privacy
Our services are intended for children under the age of 18.
All personal information relating to children must be provided by a parent or legal guardian. We do not knowingly collect personal information directly from children without parental or guardian involvement.
How We Use Your Information
We use personal information to:
• Register members for classes
• Administer memberships
• Communicate with parents or guardians
• Maintain emergency contact information
• Provide appropriate support for medical needs during activities
• Register athletes for competitions and events
• Process payments
• Respond to enquiries
• Meet our safeguarding, legal and insurance obligations
Our Lawful Bases for Processing
Under UK GDPR, we rely on the following lawful bases:
• Contract – to provide coaching, memberships, classes and competition services.
• Legal Obligation – to comply with safeguarding, health and safety, accounting and other legal responsibilities.
• Legitimate Interests – to operate and improve Fusion Xtreme Cheer and Dance, communicate with families and administer our activities.
• Consent – for:
• Processing medical or health information where explicit consent is required.
• Using photographs, videos and names for promotional purposes.
• Any marketing communications where consent is required by law.
Parents or guardians may withdraw consent for photographs and videos at any time by contacting us. Withdrawal of consent will not affect processing that occurred before consent was withdrawn.
Payments
Payments are processed securely through Stripe.
We do not store your full payment card details. Stripe processes payment information in accordance with its own privacy and security standards.
Competition Registration
Where athletes participate in competitions, we may share the information required to complete registrations with competition organisers and registration platforms, including:
• RegChamp
• Ideal Logic
• Varsity registration systems
Some competition organisers or registration providers may process information outside the United Kingdom, including in the United States. Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place to protect personal information in accordance with UK GDPR.
Photography and Video
We regularly take photographs and videos during training sessions, performances and competitions.
These may be used on our social media channels, future website, promotional materials and other marketing content.
Where consent has been given, an athlete's first name may also be used alongside photographs or videos.
We only use photographs, videos and names where appropriate consent has been provided by a parent or legal guardian.
Consent may be withdrawn at any time by contacting us.
Data Sharing
We do not sell personal information.
We only share information where necessary to:
• Process payments.
• Register athletes for competitions.
• Meet legal or safeguarding obligations.
• Work with trusted service providers who assist in delivering our services.
Date Security
We take appropriate technical and organisational measures to keep personal information secure and protected against unauthorised access, loss, misuse or disclosure.
Access to personal information is limited to individuals who require it to perform their role.
Data Retention
We retain personal information only for as long as it is necessary to:
- Provide our services.
- Meet safeguarding, insurance, accounting and legal obligations.
- Resolve disputes where required.
When information is no longer required, it is securely deleted or destroyed.
Your Rights
Under UK GDPR you have the right to:
- Access your personal information
- Request correction of inaccurate information
- Request deletion of your information where applicable
- Request restriction of processing
- Object to processing based on legitimate interests
- Request a copy of your data where applicable
- Withdraw consent where processing is based on consent
To exercise your rights, please contact us at Fusion-Xtreme@outlook.com.
If you are unhappy with how we handle your personal information, you have the right to complain to the information commissioners office (ICO).
Website and Cookies
We are currently developing our website.
When our website becomes available, it may use essential cookies to ensure it functions correctly. If analytics, marketing cookies or similar technologies are introduced, this privacy policy will be updated and visitors will be provided with any required cookie choices.
Changes To This Policy
We may update this privacy policy from time to time to reflect changes in our services our legal requirements. The latest version will always be made available to parents, guardians and website users upon request.
Contact Us
Fusion Xtreme Cheer and Dance
Unit 3B Sandylands Business Centre
Skipton
BD23 2AA
Email: Fusion-xtreme@outlook.com